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About the Documents Report

The Documents Report is a report that can be pulled on the Plans, Specs, and General & Photos sections of the Documents Module. This can be a current drawing log pulled on the Current Plans folder within the Plans section, a historical log of all Specifications held in the Specs sections showing all version of the specifications, or a filtered report for any other files held within the sections. 


Within the Documents Report, the paper orientation and grid options allow for different versions of the report to be generated- with and without grids. (Samples attached at the bottom)


If the standard, out-of-the-box report does not meet an organization's need, there is the opportunity to customize any print or report via our Professional Services Group. Submit to support@stratusvue.com a markup of the report with details about customizations or changes. The Report Writers will review the request and advise if the customization request can be completed, the cost, and the turnaround of the customized report.


The Document Report can be accessed by all level admins, and Project Member with assigned Project Member Permissions.


Filters, Options, and Sorting

Filters

Section = A multi-select field that allows for selection of various Document Module sections (Plans, Specs, General & Photo, StratusDrive). To select multiple, hold CTRL on the keyboard and click each with the mouse. 

Issue Date From = A date selector that allows the start date to search/filter for a document's issued date

Issue Date To = A date selector that allows the end date to search/filter for a document's issued date 

Discipline = A dropdown of the document disciplines available within Project Level List Management that allows for a filter to a specific document discipline.

Status = A dropdown of the document statuses available within Project Level List Management that allows for a filter to a specific document status.

Issue = A text field that can be used to search/filter for a specific assigned Issue field of a document

Title = A text field that can be used to search/filter for a specific document title. 

Number = A text field that can be used to search/filter for a specific document number. 

Document Folder = A multi-select field that allows for selection of various Document Module section subfolders. To select multiple, hold CTRL on the keyboard and click each with the mouse. Please note, that subfolders within the folder can be included into the report by using the Include Sub Folders checkbox to the right of the filter field.

Options

Show Current Documents Only = Allows the report to only show the most current document revisions. 

Show All Revisions = Allows the report to show all of a document's revisions (historical)

Show Path = Allows the report to display the folder path to a document.

Show File Name = Allows the report to include the file name of a document. 

Show By Sort Order = Allows the report to be sorted by the assigned sort order of the documents.

Sorting

The sorting options at the bottom of the Documents Report  allows users to control the order in which the information is sorted. The nine sorting options are: None, Section, Document Number, Revision Number, Name, Discipline, Issue, Issue Date, and Status. The Arrows to the right are to toggle the sort between ascending and descending.



Viewing the Results

Once the filters are entered, use the Run button to apply the entered filters to the available data. The preview grid will populate with the results based on the entered filter criteria.  



The filtered report can also be printed to a PDF by using the Print icon in the top ribbon.

A copy of the filtered report that was generated using Print can also be sent out via a Project Transmittal by using the Transmit button in the top ribbon and completing the Transmittal

The Documents Report can also be exported to a .csv file. The exported excel file will use the filters applied.


Watch the Video

00:00-00:05 Introduction

00:06-00:16 Documents Report Overview

00:17-01:49 Filters, Options, and Sorting

01:50-02:32 Viewing the Results

02:33-02:39 StratusVue Contact Information


Additional Resources

Uploading Documents to Document Module Sections

Document Revisions

Transmittals