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About the Commitment Type: Subcontract

The Commitment Info section of the project is home to all of the project's commitments, both Subcontracts and Purchase Orders. The Commitment Type subcontract is the default commitment type within the StratusVue Platform website when new commitments are created. 


The subcontract commitment type has its own print, and a standard subcontract agreement is provided out-of-the-box. Please note that the print that is produced can be customized for an organization at any time via the StratusVue Professional Services - Custom Reporting Team. If you are interested in customizing the subcontract agreement that prints for the subcontract commitment type, please contact support@stratusvue.com for more information.

Create a New Commitment Subcontract

1. Navigate to the Commitment Info section of the project


2. Select New Commitment in the top ribbon


3. Enter the Commitment Subcontract Number

  • Commitment Numbers can only be used once per Organization. This means that commitment numbers must be unique. Best Practice: Job Number-XXX (22-123-001 ; 22-123-002)
  • For Sage 300 Integrated Customers, please also review: Sage 300 Integrated Requirements for Commitment Synchronization for Sage 300 Commitment Number Requirements


4. Select the Vendor the Commitment Subcontract is being issued to in Vendor dropdown

  • For Sage 300 Integrated Customers this dropdown is populated by the vendors that are synchronized to the User Group - Sage 300 Integrated Address Book. The Vendor Code from Sage 300 will be displayed. If there are people associated to the company within the user group, those people can be selected as the Attention
  • For Sage 100 Integrated Customers, this dropdown is populated by the vendors that are synchronized to the User Group - Sage 100 Integrated Vendor List. The Vendor Code from Sage 100 will be displayed. If there are people associated to the company within the user group, those people can be selected as the Attention
  • For Stand-Alone Customers/non-integrated projects, this dropdown is populated by the Companies with Project Members on the Project

5. Enter the Description and fill out additional fields

Please note that Scope, Exclusions, Inclusions, Additional Info, Commitment Start Date & Commitment Days,(Commitment Event Commitment Days Adjustment), Retainage, Contract Type, and Master Agreement Number are not required fields, however they are encouraged!


6. Select Save Changes in the top ribbon

Adding Commitment Cost Codes to a Commitment Subcontract

Once the Commitment Subcontract has been created, it is time to itemize the cost codes and their values that will be included into the commitment; these will become your commitment lines. Commitment cost code line items can be added individually using the single item entry or in multiples using the multiple item entry option.


Single Item Entry

1. Select the Add New Commitment Item button within the Commitment Cost Codes grid


2. Complete the Add New Commitment Cost Code pop-up

Extras

Extras are intended for use in Sage 300 integrations only. Extras must be setup in Sage 300 and can be utilized within the StratusVue Platform website. If the project is not setup to utilize extras - DO NOT SELECT ANYTHING IN THE DROPDOWN.

Project Cost Codes & Show Standard Cost Codes

The Project Cost Codes is the cost codes that are available within the project level Advanced List Management. Selecting Show Standard Cost Codes will allow for a cost code to be selected from the Organizational Level Advanced List Management and added to the project. 

Cost Code Category

Once a cost code has been selected, the cost code category dropdown will refresh to show only the categories that are available for that cost code within Advanced List Management

Description, Retainage, and Amount

Enter the description of the line item, the retainage amount if different from what is set for the commitment, and the total value of the line item


3. Select Save to save the new commitment line item

If the amount of the commitment line exceeds the budgeted cost for that cost code, the system will show a pop-up


The screen will refresh and the item will be created within the Commitment Cost Codes Grid


Multiple Item Entry

The multiple item entry allows for up to 20 Commitment Cost Code Line Items to be created at one time


1. Select the Add Multiple items button from the Commitment Cost Codes Grid

2. Fill out the form for all of the Commitment Cost Code (Commitment Line) items being created

If the project is not setup to utilize extras - DO NOT SELECT ANYTHING IN THE DROPDOWN. 

3. Select Save

The screen will refresh, and the items will be created within the Commitment Cost Codes grid

Additional Resources

Commitment Type: Purchase Order

Commitment Change Events

Commitment Event Commitment Days Adjustment

Deleting a Commitment

Sage 300 Project Integrations Setup

Sage 300 Integrated Character Limits

Sage 300 Integrated Requirements for Commitment Synchronization

User Groups - Sage 300 Integrated Address Book